Sharon Dayoung Lee – Zoom Agenda

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Zoom Agenda

This project has gained +700 claps on Medium and +300 likes on LinkedIn. In 2020, Bluu, a service inspired our project was launched by Martin and Ivan!
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View on UX Collective →

Zoom Agenda is a real-time ticker that tracks your meeting agenda to help you wrap up your meetings on time.

My role

Initial research, concept iteration, and visual design

Team

Antonio Song

Duration

2 weeks

Problem space

More than 60% of the users experience over-time meetings more frequently during the work-from-home setting.

Having all of our class meeting through Zoom, Antonio and I realized that our virtual meetings were going overtime far more often and wanted to see whether others were facing a similar situation. Reaching out to friends and co-workers we realized that 5 out of 8 participants experienced overtime meetings more frequently in a virtual setting.

Discovery

More meetings go over time with fewer ways to apply physical constraints to the meeting times.

We’ve noticed more meetings were going over the planned duration due to fewer ways to apply physical constraints to the meeting times, such as being kicked out of the conference room.

Approach

We wanted to come up with a solution without interfering with the current Zoom experience.

We conducted a brief survey of the Zoom system and decided to create a feature that can reside under the meeting tab. While our main feature will live on the meeting tab, the users will see a real-time ticker during the video call once they've created the agenda.

Explorations

We iterated on multiple concepts to deliver the most intuitive and efficient version of the timeline/time ticker.

Timeline iterations

For our first iteration, we attempted to create a timeline based on the traditional construct of time flowing horizontally. However, we soon realized that the horizontal timeline breaks easily with lengthy contents and longer time intervals. Instead, we decide to pursue a similar concept but vertically.

Time ticker iterations

Next, we flushed out the details of the time ticker, which will display the breakdown of the agenda items during the video call. Since there is a significant room on the interface we can work with we decided to explore two placement options – on the top and on the bottom right corner.

Final outcome

As a result of the project, we delivered an interactive prototype of Zoom Agenda feature using ProtoPie. The first feature is agenda creation, where you can input the duration of the meeting and allot time for each agenda item. The second feature is a time-ticker that reminds users of the agenda items, which gently nudges them to efficiency wrap up the meeting on time.

Impact

The final outcome of the project is featured on UX Collective and has gained more than 20,000 views on LinkedIn. We received so many positive constructive feedbacks both on Medium and LinkedIn. They offered us a new way of thinking about our work, addressed questions that we never thought of, and it felt amazing to see such an active discussion happening around my work! Below are some of the responses we received from LinkedIn.

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